Procurement Coordinator

Coordinate and monitor the procurement process from receiving and reviewing purchase requisitions through issuing and closing Purchase Orders, ensuring accurate documentation, timely approvals, and efficient supply completion. The role also maintains procurement records in Odoo, coordinates with requesting departments, warehouses, and field procurement staff, and supports compliance with approved procurement procedures and timelines. Key Responsibilities: - Receive purchase requisitions from requesting departments and verify that all required information and supporting documents are complete. - Review purchase requisitions to ensure the accuracy and clarity of specifications, quantities, delivery requirements, and other relevant details. - Assign approved purchase requisitions to Field Procurement Officers to obtain quotations and conduct market pricing. - Follow up with Field Procurement Officers and suppliers to ensure the timely receipt of quotations. - Submit purchase requisitions and quotation comparisons to the relevant authorities for the required reviews and approvals. - Monitor incomplete, pending, and overdue purchase requisitions and take the necessary follow-up actions. - Maintain accurate and up-to-date purchase requisition statuses in the procurement system. - Prepare and issue approved Purchase Orders in accordance with established procedures and delegated authority. - Monitor the completion of supply and procurement activities through projects registered in the Odoo system, in coordination with the Procurement Supervisor and Field Procurement Officers. - Coordinate with warehouses and requesting departments regarding item availability, delivery schedules, and procurement requirements. - Follow up on Goods Receipt Notes and other supporting delivery and acceptance documents. - Close completed Purchase Orders in the system after verifying that all procurement, delivery, and documentation requirements have been fulfilled. - Prepare periodic reports on procurement progress, completion rates, pending requests, and compliance with agreed timelines. - Record and upload supplier invoices into the system, ensuring that they are matched with the relevant Purchase Orders and receipt documents. - Perform any other duties related to the nature of the position, as assigned by the Department Management or Senior Management, within the limits of the employee’s assigned responsibilities and authority. Required Qualifications: - Bachelor’s degree or diploma in Business Administration, Procurement, Supply Chain Management, or a related field. Required Experience, Skills, and Personal Attributes: - Relevant experience in procurement or purchasing, with a good understanding of procurement procedures and related documentation. - Ability to work effectively under pressure and manage daily operational demands. - Strong communication, coordination, and organizational skills to ensure smooth and efficient workflow. - Good attention to detail and the ability to review purchase requests, specifications, quotations, and supporting documents accurately. - Ability to prioritize tasks, meet deadlines, and follow up on pending and delayed purchase requests. - Proficiency in Microsoft Office applications; experience using Odoo or other ERP systems is preferred. - Strong teamwork skills and the ability to coordinate effectively with requesting departments, warehouses, suppliers, and field procurement staff. - High level of integrity, accountability, confidentiality, and professional conduct. Working Days: 6 Days (Saturday to Thursday) Working Hours: 9:00 AM – 5:00 PM